This year, over 9,400 events used Eventeny as their organization assistant In 2023, Eventeny...
Planning an event—whether it's a bustling festival, dynamic fair, or community gathering—means juggling many moving parts. One essential task is organizing your event’s physical space: vendor booths, sponsor areas, volunteer hubs, attendee pathways, and more. This is where an event mapping software can truly make a difference, bringing clarity and efficiency to the process. By adopting the right tool, event organizers can streamline logistics, empower teams, and ultimately create a memorable experience for all involved.
To help you navigate your options, we’ve rounded up five standout mapping software solutions used by event professionals today . Let's explore what each platform has to offer, along with key features, pros, cons, and the types of events for which they excel.
Table of contents
1. Eventeny
Overview
Eventeny offers an intuitive platform for building and sharing interactive event maps. Easily design and customize layouts with booths, seating, and various spaces, using features like drag-and-drop editing, layers, and custom icons. Attendees can navigate maps on any device without extra downloads, and seat selection connects directly to ticketing for a smooth experience. Eventeny’s mapping tools are built to integrate with your broader event management workflows, helping organizers update layouts and manage logistics efficiently.
Features
- Drag-and-drop map designer for booths, seating, and event layouts
- Customizable spaces, icons, and backgrounds for tailored maps
- Booth assignment—organizer-controlled or vendor-selected
- Integrated seat selection tied to ticketing for attendee self-serve seat choice
- Attendee-accessible interactive maps—no downloads or sign-ins needed
- Real-time vendor, sponsor, and volunteer management integration
- Easy map reuse and event rollovers for recurring events
Pros
- Maps connect seamlessly with applications, vendor assignments, ticketing, and sponsor/volunteer tools
- Attendee-centric design simplifies navigation and boosts satisfaction
- Saves time with tools for copying maps across multiple events
- Highly customizable layouts, scalable to any event size or type
- Streamlines communication and coordination among all key stakeholders
Cons
- Comprehensive features may mean an initial learning curve for new users
- Smaller events may use only a portion of its capabilities
Ideal for
Organizers who want a complete event management hub and see value in connecting maps directly to volunteer, sponsor, and application processes. Especially valuable for mid-to-large events seeking seamless coordination and engagement.
Explore what’s possible with Eventeny.
2. OnePlan
Overview
OnePlan stands out for its detailed 3D mapping and site design tools. This platform is highly favored for its ability to visualize complex layouts, which is crucial for events held in large or unconventional venues.
Features
- 3D mapping with precise visualizations of spaces and infrastructure
- Real-time collaboration for teams working on layouts
- Supports crowd and traffic management planning
- Venue library for fast, accurate setup
Pros
- Highly detailed and accurate visualizations
- Great for collaborative planning on intricate events
- Practical tools for traffic and crowd flow
Cons
- Feature-rich platform may require additional training
- Pricing may not fit all budgets, particularly for small-scale events
Ideal for
Large-scale events, complex venues, or teams who prioritize 3D mapping and real-time collaboration.
Learn more about OnePlan.
3. ExpoFP
Overview
ExpoFP is trusted by expo and trade show organizers for its ease of use and exhibitor-focused design. The platform provides interactive floor plans coupled with tools to manage booth assignments and streamline communication with participants.
Features
- Interactive floor plans with clickable exhibitor listings
- Simple booth assignment and availability tracking
- Branding options for a professional look
- Real-time updates for last-minute changes
Pros
- Intuitive setup and customization
- Budget-friendly plans
- Exhibitor-centric, improving logistics for expos
Cons
- Less robust for attendee engagement beyond expos
- Not as versatile for events outside the trade show space
Ideal for
Expos, trade shows, and conventions focused on booth management and easy navigation.
See features at ExpoFP.
4. Map Your Show
Overview
Built for the exhibition industry, Map Your Show emphasizes clear visual organization and powerful exhibitor management features. It brings digital efficiency to physical layouts and integrates well with lead retrieval and attendee registration systems.
Features
- Drag-and-drop exhibit floor plan creation
- Integration with ticketing and registration tools
- Detailed reporting for booth sales and occupancy
- Mobile-friendly interface for live event updates
Pros
- Purpose-built for trade shows and exhibitions
- User-friendly, especially for those accustomed to digital show management
- Robust exhibitor management and reporting tools
Cons
- Focus remains on trade shows, limiting flexibility for non-expo events
- Premium features may require a larger investment
Ideal for
Professional trade shows and exhibition organizers who prioritize organized layouts and data-driven exhibitor management.
Discover Map Your Show.
5. Canva
Overview
Canva isn’t a traditional mapping software but shines in situations where event visuals and straightforward maps are needed on a budget. Its ease of use, templates, and design resources make it accessible for smaller gatherings or non-technical users.
Features
- Templates for event maps, signage, and marketing materials
- Drag-and-drop editor requiring little to no design experience
- Vast image and icon library
- Free basic plan with strong core capabilities
Pros
- Quick and easy for simple layouts
- Lots of creative control and design flexibility
- Perfect for teams with limited resources
Cons
- Lacks real-time collaboration and in-depth event management features
- Not intended for complex event layouts or live updates
Ideal for
Organizers who need budget-friendly, visually appealing maps for small events or supplementary graphics.
Try Canva for creative event visuals.
Final thoughts and next steps
Every event is unique, and selecting the right mapping tool comes down to your specific needs and the complexity of your event. Eventeny stands out for organizers who want more than just mapping—connecting applications, vendor management, sponsor relationships, volunteering, and attendee engagement into a single, powerful platform. Tools like OnePlan and Map Your Show provide specialized visual solutions, while ExpoFP streamlines trade event logistics, and Canva handles graphic-heavy, simple layouts.
Ready to level up your event planning? Book a demo to see how Eventeny can help up your mapping game.
